Warlords Hockey Academy (WHA)
Fundraising Policy & Mandate
Purpose of Fundraising
The purpose of fundraising within Warlords Hockey Academy (WHA) is to support the financial stability and overall quality of the program, not to provide refunds or individual cash payouts.
Fundraising is intended to help offset team-level costs and budget shortfalls that may arise throughout the season and to allow the program to continue delivering a high-quality experience for all participants.
Fundraising Mandate
All funds raised under the WHA fundraising program shall be used exclusively for team or program expenses. Fundraising proceeds will not be issued as refunds, rebates, or cash payments to individual players or families under any circumstances.
Fundraising exists to benefit the team as a whole, not individual participants.
Approved Use of Fundraising Funds
Fundraising dollars may be used to cover, but are not limited to, the following:
Offsetting budget shortfalls due to:
- Lower-than-expected roster numbers
- Increased facility or ice costs
- Supporting additional on-ice or off-ice development opportunities
- Covering extra practice ice
- Assisting with tournament-related costs
- Reducing the financial impact of unexpected program expenses
- Enhancing the overall player development experience
All use of funds must align with the approved team budget and be applied in a manner that benefits the group as a whole.
What Fundraising Funds Will Not Be Used For
Fundraising proceeds will not be used for:
- Individual player refunds or reimbursements
- Personal expenses unrelated to the team
- Cash payouts to families or players
- Substitution for unpaid fees or outstanding balances
Participation in fundraising does not reduce or replace a family’s financial commitment as outlined in the player contract.
Financial Transparency & Oversight
- All fundraising activities and expenditures will be tracked at the team level
- Funds will be managed in accordance with WHA financial policies
- Decisions regarding the use of fundraising proceeds will be made with transparency and communicated to families when applicable
- All Funds are controlled through the team account, setup by the organization. There should be no cash transactions or personal accounts used.
- A full list of fundraising transactions, from the season, must be sent to [email protected] prior to April 30th at the conclusion of that season
Participation in Fundraising
Participation in fundraising is optional, unless otherwise communicated by the team. Families who choose to participate do so with the understanding that:
- Funds raised benefit the entire team
- No individual credit or refund will be issued
- Participation does not entitle a family to preferential treatment or reduced fees
Summary
Fundraising at WHA exists to:
- Protect the financial health of the program
- Manage unforeseen costs
- Enhance the player experience
It does not exist to:
- Issue refunds
- Reduce individual contractual obligations
This approach ensures fairness, sustainability, and long-term program success.